Pressbooks allows multiple people to work together in a shared book project with different authoring, editing, and publishing permissions. Read more on the Pressbooks support site to learn about:
Original Article Link: Pressbooks Users
User Roles in Pressbooks
Users can be assigned to one of the following roles within an individual book project: Administrator, Editor, Author, Collaborator, or Subscriber. Each of these user roles provides different levels of access, as described in the table below:
Role | Manage Users & Settings | Add or Edit Chapters | Publish Chapters | Delete Chapters | Read Private Chapters | Comment (if enabled) |
|---|---|---|---|---|---|---|
Administrator | Yes | Yes | Yes | Yes | Yes | Yes |
Editor | No | Yes | Yes | Yes | Yes | Yes |
Author | No | Only their own | Only their own | Only their own | Only if setting is enabled | Yes |
Collaborator | No | Only their own | No | No | Only if setting is enabled | Yes |
Subscriber | No | No | No | No | Only if setting is enabled | Yes |
Adding Users and Assigning Permissions
You can access the ‘Add New Users’ interface either by selecting Users -> Add New from your book’s admin dashboard or by clicking the Add New button on your book’s Users page.
You can also see a list of users and their roles in the Users widget on your book’s Dashboard page.
The Users panel displays the icon, username, and role of each user on the book (except for subscribers).
The total number of users, as well as the number of users in each role, will be stated at the bottom of the panel.
You can navigate directly to the Add New Users and Organize Users pages from the links in this widget.
Note: Network managers will always see the ‘Add Users’ option for individual books. These option will be also visible to ‘book administrators’ if your network manager has selected the “Allow Book Administrators to Invite New Users as Collaborators” option in ‘Network Options’.
Add Existing User
To add an existing Pressbooks user (i.e. someone who already has an account on your Pressbooks network):
Select the Users tab on the left sidebar menu of your book’s dashboard
Click Add New
Enter the existing user’s email address or username
Select the role you’d like to give them in your book
Click Add Existing User.
Users invited by this method will be sent a confirmation email requiring them to accept the invitation to be added to this book.
They will not appear in the book’s user list or be able to access the project until they have confirmed their participation.
Add New User
To add someone as a user to your book who does not already have an account on your Pressbooks network:
Select the Users tab on the left sidebar menu of your book’s dashboard
Click Add New
Provide a username for this new user
Provide an email address for the new user
Select the role you’d like to give them in your book
Click ‘Add New User‘.
A confirmation email will be sent to the new user’s email address.
This new user must confirm the creation of their account and accept your invitation before they will appear in your book’s user list and have access to the project.
Note: Some networks only allow users with specific email domains to be added as users on their network. Contact your network manager if you have any questions about allowed or banned email domains for users on your network.
Add Users in Bulk
You can also add multiple users to your book at the same time. The Bulk Add feature allows you to add both new and existing Pressbooks users to your book at the same time.
Select the Users tab on the left sidebar menu of your book’s dashboard
Click Bulk Add
Enter the emails for each person you intend to invite to the book (place one email address per line with no additional punctuation)
Select the desired Role for these users.
Click “Add users“
You will receive a notification at the top of the screen that lets you know which users were added, which need to confirm their accounts before they’ll be added, and which users are unable to be added.
Any new users added via the Bulk Add option will be sent an email asking that they confirm registration of their account.
New users will not appear in your book’s user list until they’ve confirmed their account. Existing users will immediately appear in the user list without requiring special confirmation.
Note: All users added at the same time via the Bulk Add method entered will be given the same role. If you want to add many users to your book at once but assign them different roles, you can either perform the Bulk Add operation several times, choosing a new set of users for each desired role, or you can add all users with the minimum desired permission and then bulk change user permissions after they have been added and confirmed as users.
Managing Users and Changing Permissions
Sometimes you may wish to change user permissions or delete users from a book. Follow the steps below to manage users and their permissions within your book.
To access users:
Select the Users tab on the left sidebar menu of your book’s dashboard
Click All Users to view all users in any role on a given book
To change a user’s role:
To remove users from your book:
Relevant Information
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