Student-Initiated Zoom Sessions

Summary

For students needing to meet synchronously with their classmates, without an instructor present, Zoom offers a solution. This page guides faculty and students on the steps to scheduling a meeting, sharing the invitation with their peers, and if need be recording the meeting.

Instructions

Step 1: Create your Zoom account

All Boise State faculty, students and staff are granted a Zoom account. Simply log into boisestate.zoom.us, and your account will be automatically provisioned.

Step 2: Schedule the Meeting

After you have your account configured, you can schedule a meeting from the home page

Give the meeting a name and date/time. If it’s a regular meeting, click the recurring meeting checkbox.

Boise State students, faculty and staff are provisioned with fully licensed ZOOM accounts. No time limit on meetings and up to 300 participants.

Step 3: Copy the URL

After saving your meeting, it will create a unique meeting ID and link (boisestate.zoom.us/j/, followed by a string of 9 or 10 numbers, such as https://boisestate.zoom.us/j/999999999). Copy the URL and share it with your group.

Step 4: Recording the meeting (optional)

If the instructor requires recordings of student meetings, the host/scheduler of the meeting has the ability to record. They can do so by pressing the record button while in the meeting, or by setting the meeting to automatically record when first scheduled.

We recommend recording to the Zoom cloud, but recording locally on your device is also an option. If you record to the Zoom cloud, you will get an email when the recording has processed and is ready.

Step 5: Using Panopto (optional)

If recorded Locally, the Zoom recording will automatically save on the host’s computer after the meeting ends. The student can then go to boisestate.hosted.panopto.com and log in. This will automatically provision a Panopto account for them. From there, they can click Create, then Upload Media. Choose the .mp4 file generated by Zoom and it will start to upload.

If recorded to the Zoom cloud, the recording will automatically also appear in a "Meeting Recordings" folder in the students Panopto account.

Step 6: Sharing the recording (optional)

If uploaded to Panopto, the last step is for the student to copy the Panopto URL associated with their recording. Make sure to adjust the sharing permissions to allow sharing to your prospective audience.

If the Zoom meeting was recorded to the Cloud, the student will receive an email from Zoom when the recorded meeting is available to view (processing time can be multiple hours). Students can then adjust permission settings and copy/paste the link to that meeting.

Have an issue or article suggestion?

Email us! lts@boisestate.edu