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Pressbooks allows multiple people to work together in a shared book project with different authoring, editing, and publishing permissions. Read more on the Pressbooks support site to learn about:

Original Article Link: Pressbooks Users

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Role

Manage Users & Settings

Add or Edit Chapters

Publish Chapters

Delete Chapters

Read Private Chapters

Comment (if enabled)

Administrator

Yes

Yes

Yes

Yes

Yes

Yes

Editor

No

Yes

Yes

Yes

Yes

Yes

Author

No

Only their own

Only their own

Only their own

Only if setting is enabled

Yes

Collaborator

No

Only their own

No

No

Only if setting is enabled

Yes

Subscriber

No

No

No

No

Only if setting is enabled

Yes

Adding Users and Assigning Permissions

  • You can access the ‘Add New Users’ interface either by selecting Users -> Add New from your book’s admin dashboard or by clicking the Add New button on your book’s Users page.

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  • You can also see a list of users and their roles in the Users widget on your book’s Dashboard page.

  • The Users panel displays the icon, username, and role of each user on the book (except for subscribers).

  • The total number of users, as well as the number of users in each role, will be stated at the bottom of the panel.

  • You can navigate directly to the Add New Users and Organize Users pages from the links in this widget.

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Add Existing User

Expand
titleClick here to expand instructions

To add an existing Pressbooks user (i.e. someone who already has an account on your Pressbooks network):

  1. Select the Users tab on the left sidebar menu of your book’s dashboard

  2. Click Add New 

  3. Enter the existing user’s email address or username

  4. Select the role you’d like to give them in your book

  5. Click Add Existing User.

Add existing user form

  • Users invited by this method will be sent a confirmation email requiring them to accept the invitation to be added to this book.

  • They will not appear in the book’s user list or be able to access the project until they have confirmed their participation.

Add New User

Note: Some networks only allow users with specific email domains to be added as users on their network. Contact your network manager if you have any questions about allowed or banned email domains for users on your network

  • .

Expand
titleClick here to expand instructions

To add someone as a user to your book who does not already have an account on your Pressbooks network:

  1. Select the Users tab on the left sidebar menu of your book’s dashboard

  2. Click Add New 

  3. Provide a username for this new user

  4. Provide an email address for the new user

  5. Select the role you’d like to give them in your book

  6. Click ‘Add New User‘.

Add New User formImage Removed

  • A confirmation email will be sent to the new user’s email address.

  • This new user must confirm the creation of their account and accept your invitation before they will appear in your book’s user list and have access to the project.

Info

Add Users in Bulk

Expand
titleClick here to expand instructions

You can also add multiple users to your book at the same time. The Bulk Add feature allows you to add both new and existing Pressbooks users to your book at the same time.

  1. Select the Users tab on the left sidebar menu of your book’s dashboard

  2. Click Bulk Add 

  3. Enter the emails for each person you intend to invite to the book (place one email address per line with no additional punctuation)

  4. Select the desired Role for these users.

  5. Click “Add users“

Add Bulk Users form

  • You will receive a notification at the top of the screen that lets you know which users were added, which need to confirm their accounts before they’ll be added, and which users are unable to be added.

You will receive a notification at the top of the screen that lets you know which users were added, which need to confirm their accounts before they will be added, and which users are unable to be added.

  • Any new users added via the Bulk Add option will be sent an email asking that they confirm registration of their account.

  • New users will not appear in your book’s user list until they’ve confirmed their account. Existing users will immediately appear in the user list without requiring special confirmation.

Info

Note: All users added at the same time via the Bulk Add method entered will be given the same role. If you want to add many users to your book at once but assign them different roles, you can either perform the Bulk Add operation several times, choosing a new set of users for each desired role, or you can add all users with the minimum desired permission and then bulk change user permissions after they have been added and confirmed as users.

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